Instructors: Zoom D2L Access

Learn how to access Zoom for use within D2L.

You can use Zoom meetings strictly with a D2L course when you just want those that are enrolled in your course to be attending the meetings. 

Note: If you have created a FREE Zoom account in the past using your University of Arizona email you will need to visit https://arizona.zoom.us, click Sign In, and log in using your NetID and password. You will be asked if you want to move your current account into the UA Zoom account. Agree to the account move prior to your first use of Zoom in D2L for classes or you may not be able to use the tool correctly. If you have never had a Zoom account in the past then you can ignore this note.

1. Within an internet browser, go to D2L (https://d2l.arizona.edu) and log in with your UA NetID and password. 
2. Access your D2L course. 
3. In the navbar click the UA Tools link and choose Zoom. 

    

4. If you have not created your UA Zoom account through the web portal and this is the first time accessing the Zoom link through UA Tools within your D2L course you will need to authenticate your account. At the Zoom Authentication screen click Authenticate. This will create your UA Zoom account. After authenticating your account, this screen will no longer appear in the future when you click the Zoom link. 

    

5. It will ask if you would like for the Zoom Calendar UA app to operate using your account. Click the Accept button. This screen also will not appear again after your selection so make sure you click Accept. If you happen to click cancel on this message it will mean that your Zoom meetings that you schedule will not get auto-populated to the course calendar. The course calendar is where a majority of students go to access your meeting links.  

    

6. You will then be taken to the Zoom Integration home screen where you can see upcoming meetings, previous meetings, your personal meeting room, your cloud recordings, as well as a button for scheduling a new meeting. 

    

Learn how to create and schedule a Zoom meeting from within D2L.

Make sure you are logged in to D2L and at the Zoom Integration home screen (UA Tools > Zoom).

1. Click on the Schedule a New Meeting button. 

    

2. You will be taken to the Schedule a New Meeting page where you can begin to fill out the meeting options that you desire. (See descriptions of each item below the picture)
   1. ​​​​​​Topic: Enter in the name (or title) of the meeting. 

      Note: Be very descriptive with the name of your meeting as it will stand out and be easier to notice in the Event Calendar widget within D2L.

   2. Description: Enter in a description about the meeting. (This is optional)
   3. When: Choose the date and time for the meeting. You can start your meeting at any time before the scheduled time.
   4. Duration: Choose the approximate duration of the meeting. 

      Note: This is only for scheduling purposes. The meeting will NOT end after this length of time

   5. Time Zone: By default, Zoom will use your computer's time zone. Click on the drop-down to choose a different time zone. 
   6. Recurring Meeting: Choose if you would like a recurring meeting, i.e. the meeting ID will remain the same for each session. If checked, you will then have the options for Recurrence (Daily, Weekly, Monthly, noFixed Time), Repeat every (Days/Weeks/Months), and End date (Specific date or 1-20 occurrences). 
   7. Registration: Allows you to have your participants register with their e-mail, name, other questions, and custom questions.
   8. Host Video: Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the options to start their video after joining the meeting. 
      Participant Video: Choose if you would like the participants' video on or off when joining the meeting. Even if you choose off, the participant will have the option to start their video after joining the meeting. 
   9. Audio Options: Choose what audio options you want to allow for the meeting (Telephone, Computer Audio, or Both)
   10. Require Meeting Password: You can select and input your meeting password here. Participants joining the meeting via typing in your meeting ID will be required to input this password before joining your scheduled meeting. Those joining via the "join meeting URL" will not be required to enter the password as it is included in the link.
   11. Enable Join Before Host: Allow participants to join the meeting without you (host) or before you (host) join.
   12. Mute Participants Upon​ Entry: If join before host is not enabled, this will mute all participants as they join the meeting.
   13. Use Personal Meeting ID: Check this if you want to use your Personal Meeting ID. If not selected, a random unique meeting ID will be generated.
   14. Enable waiting room: Allows the host to control when participants join the meeting by placing them in a waiting room.
   15. Record the meeting automatically: Check this if you want the meeting to be automatically recorded when you join the meeting as the host. You will have the option to record the meeting locally on your computer or in the cloud. 
   16. Alternative Hosts: Enter the email address of another Zoom user with a Pro license on your account to allow them to start the meeting in your absence.
3. When you are done setting all of your meeting options, click the Save button.
4. You will then see the meeting information page. This page will show you what settings you have applied to the meeting. It will also provide you ways you can invite attendees to your meeting by giving you the "Join URL" or you can "Copy the invitation" of the meeting to email to participants. From this screen is where you can also delete, edit, or start the meeting. NOTE: D2L will automatically generate a calendar event for your Zoom meeting and put it in your D2L Course Calendar. To get back to the main D2L Zoom page click the Course Meetings link at the top. 
    You will then see your meeting listed under the "Upcoming Meetings" tab. This is also where you can Start or Delete the meeting. To go back to the meeting information page just click on the title or "Topic" of the meeting. 
     

    

Learn how to share Zoom meeting information from within D2L.

Once you have created and scheduled your meeting your students enrolled in your course will be able to find information about the meeting through the Calendar widget on your D2L course homepage. If for some reason you turned off the Calendar widget for your D2L course we strongly recommend you add that widget back to your course homepage as this is how students will mainly see and access the Zoom meetings you create. Also, your students will be able to go to UA Tools > Zoom and see and join scheduled meetings for your course. Here is an example of what your students will see in the Calendar widget when a Zoom meeting for their course has been added. 
 

When you or the student clicks on that event in the calendar, they will be taken to a screen that will have a link to the actual Zoom meeting. This is how your students can join the meeting. NOTE: If you are the instructor and creator of the meeting this is NOT where you can start the meeting and be the host of the meeting. Follow the instructions in section 5 for starting the meeting as the host.  

Learn how to start a Zoom meeting as the host from within D2L.

In D2L, if you are the creator and host of a meeting you will need to start the meeting from the D2L Zoom integration home screen. 

1. Access the Zoom Integration home screen for instructors by going into a D2L course and click on UA Tools and choose Zoom. 
    
2. Once at this home screen you will see a listing of all your upcoming meetings. Find the meeting you want to start and click the Start button for that particular meeting. This is also where you can delete a meeting you have created. Just find the meeting you want to delete and click the Delete button for that particular meeting.

    

Install Zoom App

1. When you click the meeting link or the start button it will attempt to launch the Zoom meeting. If you don't have the Zoom desktop application installed, you may need to click the link in the window that says "download and run Zoom".

    

2. It will download a Zoom installation file (.exe for Windows or .pkg for Mac). Click to run the installation file to install the Zoom app on your computer. 
   
        

Audio Conference Options

Once the Zoom app is installed on your computer it should launch the meeting. It will prompt you to choose which audio option you want to join the meeting with. 

Join By Computer Audio

The default selected option is to join by Computer Audio. This option is always free and it works in the Zoom app for desktop as well as your smartphone mobile device app as well. You will just need a microphone (built-in, USB, or inline) as well as speakers or headphones. If you want to test your microphone and speakers before joining you can click the link that says Test Computer Mic & Speakers. If you'll always join Zoom meetings via the Computer Audio then you can check the box to Automatically join audio by computer when joining a meeting. Once you are ready to join by computer audio you'll just click the Join Audio Conference by Computer button.
 

Join by Phone Call

The other audio option is to join via a Phone Call. You can join a Zoom meeting via teleconferencing/audio conferencing (using a traditional telephone). This is useful in occasions where:

• you do not have a microphone or speaker on your PC/Mac
• you do not have a smartphone (iOS or Android) while on the road, or
• you cannot connect to a network for video and VoIP/computer audio

1. You can choose what country (from the drop-down menu) you are calling from and it will provide you toll numbers that you can dial. If you dial a toll number, your carrier rates will apply.
2. You will then be prompted to enter the Meeting ID (9 or 10 digit number) provided to you by the host, followed by the # key.
3. You will then be prompted to enter in your unique Participant ID. This only applies if you have joined on the computer or mobile device or are a panelist in a webinar. Press # key to skip.

For more detailed information about joining by teleconference/audio conferencing please visit https://support.zoom.us/hc/en-us/articles/201362663-Join-by-Telephone. 
 

Learn how to manage participants, share your screen, and use the chat tool in the Zoom toolbar.

Zoom Toolbar

Below you will learn about the different options you have within the host controls toolbar when you are in a Zoom meeting. You can also find more information about the host controls within a meeting at https://support.zoom.us/hc/en-us/articles/201362603-What-Are-the-Host-Controls-. 
 

1. Microphone: This button will Mute and Unmute your microphone. Also if you click the up arrow next to the mic icon you will have options to choose which microphone you want to use and which speakers you want to use. You will also have the option to leave the computer audio if you no longer want to use your computer audio for the meeting. You would then click Join Audio button that appears in the toolbar and choose to rejoin via Computer Audio or you could change to join by Phone Call. You can also pull up audio options from here if you want to test your microphone or speakers. 
2. Video: This will start and stop your video camera feed if you have a video camera connected to your computer or through your smartphone or tablet. If you click the up arrow next to the video icon you can choose which camera you want to have selected (if you have multiple cameras connected) as well as choose other video settings. 
3. Invite: Allows you to invite people into your meeting while the meeting is occurring. You can invite by email or you can invite a room system (H.323/SIP). You can also copy the URL of the meeting or copy the invitation of the meeting to send to someone.   
4. Manage Participants: Clicking will open and close the participant window that shows you the list of participants who have joined your meeting. You have lots of other options within the participant list that will be covered in the Manage Participant List section.
5. Polls: Clicking this allows you to create, edit, and launch your polls. The options to create or launch polls will open up the Zoom web portal in your default browser. See the Polling section for more information. 
6. Share Screen: This is where you can share your computer screen to the participants in your meeting. You will have the option to share your entire desktop screen, a whiteboard, an iPhone/iPad that you may have connected, or a specific window, document or application that you may have open on your desktop. If you click on the up arrow next to the Share Screen icon you can choose to set it to only "One participant can share at a time" or "Multiple participants can share simultaneously". You can also go into advanced sharing options where you can choose who can share (only host or all participants) and who can start sharing when someone else is sharing (only host or all participants). See the Sharing Your Screen section for more information.
7. Chat: Clicking will open and close the chat window where you can chat with all participants or to specific people. See the Chat Tool section for more information.
8. Record: Clicking this button will allow you to choose to record the meeting locally to your computer or to the cloud. See the Recording section for more information. 
9. Breakout Rooms: Clicking this button will allow you to create breakout rooms to send your participants to for discussion and collaboration in smaller groups. See the Breakout Rooms section for more information. 
10. End Meeting: Clicking this will prompt options to end the meeting. You'll get an option to "End Meeting for All" or "Leave Meeting" where only you will leave the meeting. 

    Note: If you are the host, you will need to assign someone else as host before you click Leave Meeting.

Sharing Your Screen

Learn how to share your screen and documents in a Zoom meeting.

Sharing Your Screen

For detailed information visit Zoom's Support Page on "How Do I Share My Screen". 

Here you will be shown the basics of sharing your desktop screen, a document, or a specific window or application that you have open on your computer.

1. To share your screen, click the Share Screen button located in your meeting toolbar.  
2. Select the screen you want to share. This is where you can choose from several options. You can choose to share the entire Desktop screen, a whiteboard, an iPhone/iPad screen, or an individual application, window, or document that is already open on your computer. So to share a PDF, Word document, PowerPoint document, etc., you would open that document on your computer and then choose to share your screen and select that document to share. 
3. Optional additional settings you can choose are to "Share computer sound" and "Optimize for full screen video clip". Sharing the computer sound will share any sound played by your computer. The optimize for full screen video clip should be selected when you want to share a video clip in full screen mode. 

Once you have chosen what you want to share, the meeting controls will move into a window that you can drag around your screen. You can see in the example below I chose to share a Word document that was open. 

The meeting conrtols toolbar have the following options during a screen share session:

• Mute/Unmute: Mute or unmute your microphone.
• Start/Stop Video: Start or stop your in-meeting video camera feed.
• Manage Participants: View or manage the participants (if you are the host). 
• Polls: Create, edit or launch your polls.
• New Share: Start a new screen share. You will be prompted to select which screen/application you want to share again.
• Pause Share: Pause your current screen share.
• Annotate: Use screen share tools for drawing, adding text, etc. 
• More: Hover over this button for additional options such as:
  • Chat
  • Breakout Rooms
  • Invite
  • Record on this computer
  • Record to the cloud
  • Disable participants annotation
  • Hide Video Panel
  • Audio Options...
  • Video Settings...
  • Optimize Share for Full-screen Video Clip
  • End Meeting

To annotate over a screen share session, click on the Annotate button in the screen share toolbar. 

You will then see the Annotate toolbar appear.

The different tools on the annotation toolbar are:

• Mouse
• Select
• Text
• Draw
• Spotlight/Arrow: Turn your cursor into a spotlight or arrow.
• Eraser
• Format: Change the format options of the annotation tools.
• Undo
• Redo
• Clear
• Save: This allows you to save all annotations on the screen as a screenshot. The screenshot is saved to the local recording location. 

To stop a share screen session, click the Stop Share button in the screen share toolbar.

Close

Learn how to create and run polls in a Zoom meeting.

Polling

For detailed information visit Zoom's Support Page on "Polling for Meetings". 

The polling button in the meeting toolbar allows you to create multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling results after the meeting. 

Note: Currently during the meeting you are not able to see how each individual responded to the poll. You can see it in the reports after the meeting is over. This request to see how individual responded during a meeting has been made and will be a feature in the near future.

When you are in the meeting, to create and add a poll, click on the Polls button in the meeting toolbar.

The poll window will appear. Click on Add a Question button.

This will launch the Zoom web portal in a browser where you can create your poll.

1. Enter a title for the poll and type your first question. You can mark the question as a single choice or multiple choice question.
2. Type in answers to your question.
3. If you want to add another question, click the Add a Question link to create a new question for that poll.
4. When you are done creating your questions click the Save button. 

When you go back into the Zoom meeting you will see your poll you just created. To launch the poll to all of the meeting participants click the Launch Polling button. When the poll is launched the participants can then begin responding. When they submit their answers you will see the results of how the overall group responded to the poll questions. When you are ready to close the poll, click the End Polling button. Once the polling has ended, you as the host have the option to share the results with the rest of the participants. To share results, click the Share Results button. If you want to re-launch the poll because maybe not everyone was able to respond in the time allotted you can click the Re-launch Polling button.

Learn the ins and outs of utilizing breakout rooms in Zoom.

For additional information visit Zoom's Support Page on "Managing Breakout Rooms". 

Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these smaller groups automatically or manually, and can switch between session at any time. Breakout room participants have full audio, video and screen share capabilities. You can also pre-assign participants to breakout rooms when you schedule your meeting instead of doing it live during the meeting.

Limitations

• Only the host can assign participants to breakout rooms. 
• Co-hosts can leave and join any breakout room only if they join a breakout room assigned to them by the host. 
• Users joined into a Zoom meeting from the Zoom Mobile App can participate in breakout rooms, but cannot manage them. 
• Users joined using Chromebooks/Chrome OS or Zoom Rooms are unable to join breakout rooms, but the main meeting room can be used as an alternative space for these users.
• If the meeting is being cloud recorded, it will only record the main room, regardless of what room the meeting host is in. If local recording is being used, it will record the room the participant who is recording is in. Multiple participants can record locally. 
• You can create up to 100 breakout rooms with up to 1000 participants in each room. 

Starting a meeting with pre-assigned breakout rooms

1. Start the meeting that has the pre-assigned breakout rooms applied. 
2. When all of your participants are present in the meeting, click Breakout Rooms in the meeting controls to access the breakout rooms you created. Those that are present in the meeting should get assigned properly to their rooms. If you open the Breakout Rooms button too early (i.e. when you immediately enter the meeting as the host) your students likely won't get assigned properly to your rooms. Only the students that are present in the meeting when you click Breakout Rooms will get assigned properly. Any student who joins the meeting after you have clicked that button they will not get properly assigned.   

    

3. If a participant who comes in late is not assigned to the breakout room you specified you can click the Recreate button and choose Recover to pre-assigned rooms. This will recover the pre-assigned rooms and put everyone who is presently in the meeting in their appropriate breakout rooms. 

    

Manually assign a participant who doesn't get assigned properly to their pre-assigned breakout room

If during your meeting you click on the breakout room button in the Zoom toolbar and click on the Open All Rooms button in the breakout room window and you find that a participant has not been assigned to a room you can manually assign them to a room. 

1. Once you have opened up your breakout rooms if you see a category at the top of the breakout rooms window that says Unassigned it will show you what participants have not been assigned to a breakout room. 
2. Hover your mouse over a participant's name and select the Assign To option and then select which room you want to assign to them.

    

Learn how to record your Zoom Meetings.

Recording

For detailed information visit Zoom's Support Page on "Cloud Recording" and "Local Recording". 

If you want to record your meeting you will have the option to record the meeting locally onto your computer or record to the cloud. 

Record to Your Computer (Local Recording)

Local recording allows users to record meeting video and audio locally to their computer. The recorded files can then be uploaded to file storage websites like Box or Google Drive, and/or streaming servers such as Panopto. 

Start a Local Recording

1. Click the Record button in the meeting toolbar. 
   
   
    
2. A menu prompt will appear, select Record on this Computer. 
3. Hosts will see the following recording indicator in the top left corner when the recording has started. 
   
   
   
   Participants will see the following recording indicator in the top left corner when the recording has been started by another user.
   
   
    

   Note: If the above icons are not visible in the meeting, the meeting is not being recorded.

   
    
4. In the participants window it will also display a recording indicator next to the user who is actively recording.
   
   
5. In the meeting toolbar you will notice the record button has switched to a Pause/Stop Recording button. You can click the Pause or the Stop button separately to perform those actions. If you click Pause it will switch to a Resume button. Clicking Resume will then resume the recording of the meeting. 
   
      
    
6. Once the meeting has ended, a prompt will appear stating "You have a recording that needs to be converted before viewing." Wait for the recording to convert before it can be accessed.

   Note: If the meeting unexpectedly shuts down or the conversion process is interrupted, the recording files could become corrupted and non-recoverable.

7. Once the conversion process is complete, the folder containing the recording files will automatically open.

    

Recording File Formats,

• MP4: Audio/Video format the Zoom recording uses. This is named "zoom_0.mp4" by default. Each subsequent recording is then in sequential order: zoom_0, zoom_1, etc.
• M4A: Audio format the audio-only file uses. This is name "audio_only.m4a" by default. Each subsequent recording is in sequential order: audio_only_0, audio_only_1, etc. 
• M3U: Playlist file to play/load all individual MP4 files (Windows only)
• Chat: Standard text or .txt file. This is named "chat.txt" by default. 

Cloud Recording

When you record a meeting a choose Record to Cloud, the video, audio, and chat text are recorded in the Zoom Cloud. The recording files can then be downloaded to a computer or streamed from a browser via HTML5 or Flash.

Start a Cloud Recording

1. Click the Record button in the meeting toolbar. 
   
   
    
2. A menu prompt will appear, select Record to the Cloud. 
3. To stop the recording press Stop Recording or end the meeting. 

Once the recording has been stopped, the recording must be processed before viewing. Zoom will send an email to the host email address when the processing is completed. In that email will be links to view the recording as well as share the recording with others.

Viewing Cloud Recordings

1. Log in to D2L, access the course where your recording is from and choose UA Tools > Zoom for Instructors.
2. Click the My Recordings tab at the Zoom Integration home screen.
3. Click on the Meeting Title link. 

    

4. You will then see the different files available for viewing (video recording, audio only, or chat text files). Click the Play button to view or listen to the recording. Click the Share button to share the recording. Click the Delete button to delete the recording.

    

Learn how to access your Zoom cloud recordings in Panopto.

Access Your Zoom Cloud Recordings in Panopto 

By default your Zoom cloud recordings are automatically being copied over into Panopto so that there will always be a backup of your recordings that exist once your Zoom cloud recordings are deleted out of the Zoom cloud after 130 days. If you have a Panopto account that already exists, your Zoom cloud recordings are being copied into a folder called "Meeting Recordings" that exists within your personal "My Folder". If you don't have a Panopto account currently setup your meetings are still being copied over to Panopto but are placed into a folder that includes your email address so that we can find your recordings and manually give you access to them once your Panopto account exists. So, first step is to make sure that you currently have a Panopto account. 

Make sure you have a Panopto account established

1. Login to Panopto.
   1. If you use Panopto through D2L, please access Panopto via one of your D2L courses by clicking on the UA Tools link in your course navbar and select Panopto. This will automatically create you a Panopto account.
   2. If you use Panopto outside of D2L, please access Panopto via https://arizona.hosted.panopto.com. In the Sign In drop-down box make sure UA NetID is chosen and click Sign In. If prompted, sign in with your UA NetID and password. This will automatically create you a Panopto account.
2. Your Panopto account has now been established. All future Zoom recordings will be put in a "Meeting Recordings" folder within your personal "My Folder". 

Finding your "Meeting Recordings" folder 

Once you have recorded a Zoom meeting to the cloud do the following to find those recordings within Panopto. The recordings won't appear immediately after your Zoom meeting is finished. Zoom has to do some processing to the recordings before they are ready to be viewed and accessed. Be patient, eventually they will be available within Panopto. 

1. Login to Panopto.
   1. If you use Panopto through D2L, please access Panopto via one of your D2L courses by clicking on the UA Tools link in your course navbar and select Panopto. 
   2. If you use Panopto outside of D2L, please access Panopto via https://arizona.hosted.panopto.com. In the Sign In drop-down box make sure UA NetID is chosen and click Sign In. If prompted, sign in with your UA NetID and password.  
2. Along the left-hand side click "My Folder". 

    

3. You should then see a subfolder with the name "Meeting Recordings". Click this folder. 
    

    

4. You should then see your Zoom cloud recordings within this folder. 
    

   Note: If you don't see a Meeting Recordings folder but you know you have in the past recorded Zoom meetings to the cloud, then it could be that your Panopto account didn't exist yet and your meetings were stored in a separate location. In this case contact the Academic Technologies team at acadtech@arizona.edu for help locating past Zoom cloud recordings. We will be able to find where your recordings were stored and give you access to them. 

Setting Zoom Cloud Recordings to go to a different Panopto folder

If you want your Zoom cloud recordings to automatically go to a different folder other than the default "Meeting Recordings" folder, you can change the folder location. Follow the instructions below to change those settings. 

1. Login to Panopto.
   1. If you use Panopto through D2L, please access Panopto via one of your D2L courses by clicking on the UA Tools link in your course navbar and select Panopto. 
   2. If you use Panopto outside of D2L, please access Panopto via https://arizona.hosted.panopto.com. In the Sign In drop-down box make sure UA NetID is chosen and click Sign In. If prompted, sign in with your UA NetID and password.
2. Click on your name in the upper right corner. 

    

3. Select the User Settings button.

    

4. Under Zoom Recording Import Settings, select the Edit option. 

    

5. Begin typing your preferred Panopto folder name or you can click the drop-down and browse to your desired Panopto folder.  Click Save.

    

Learn how to access and export meeting and poll reports.

There are a few different types of reports that you can access regarding your Zoom meetings, a Meeting Report and a Poll Report. A meeting report will tell you who attended your meeting, what time they joined, what time they left, and for how long they were in your meeting. A poll report will show you the specific results of your polls that you run in your meeting and how each participant responded. 

You can access these reports through two different methods, via D2L or via the UA Zoom Web Portal. 

Access Reports via D2L

1. Log-in to D2L and access your course. 
2. Select UA Tools > Zoom. 

    

3. Select Previous Meetings tab. 
4. Select Report for which meeting you want to view a report.

    

5. You will see two tabs, a Meeting Report tab and a Poll Report tab.
6. The Meeting Report tab will show you your meeting attendance information. You can export these results to CSV if you desire.

    

7. The Poll Report tab will show you your results from the polls you conducted during your meeting. You can export these results to CSV if you desire. 

    

Access Reports via UA Zoom Web Portal

1. Log-in to the UA Zoom Web Portal at https://arizona.zoom.us.  
2. Click on Reports in the left-hand navigation menu. 

    

3. To access a Meeting Report, select Usage. 
   1. If necessary adjust the search dates and select Search. By default it will immediately search the last month's worth of meetings. Find the meeting in the list and over to the right select the number in the Participants column that is a clickable link. 

       

   2. A window will popup showing you the meeting report. You can select Export to export it to CSV format if you desire. 

       

4. To access a Poll Report, select Meeting. 
   1. Select Poll Report and adjust search dates if necessary and select Search. Find the meeting in the list and over to the right select Generate to generate your report. 

       

   2. From the Report Queue, once the report has been generated select Download. It will download the report as an Excel file.